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Conference Production London.
You have speakers to manage, stakeholders to impress and a board watching how the day goes. The last thing you need is a production company that adds to your workload instead of removing it. Studio Cube produces conferences across London that run exactly as planned. So you can focus on the content, the delegates and the outcomes. We handle everything else.
20+
CONFERENCES DELIVERED
20+
YEARS EXPERIENCE
100+
HAPPY CUSTOMERS
WE UNDERSTAND WHAT YOU ARE DEALING WITH
Organising a conference is one of the most complex things your team will do this year.
If you are reading this, you are probably already deep in the planning process. You have a date locked in, a venue shortlisted or confirmed and a list of speakers who need managing. You also have a senior leadership team with opinions, a budget that needs to stretch further than it should and a very clear mental image of what happens if something goes wrong on the day.
You do not need a production company that promises the world in the pitch and disappears once the contract is signed. You need a team that has done this before, that asks the right questions upfront and that you can trust to run the day without you having to manage them through it.
That is what Studio Cube does.
We have produced conferences across London for ten years. We know what goes wrong, where the gaps usually appear and how to close them before they become your problem. When you brief us, you brief us once. We take it from there.
CONFERENCE PRODUCTION SERVICES
Everything your conference needs.
One team to deliver it.
AV and Technical Production The technical backbone of your conference. LED screens, projection, sound systems, lighting design, confidence monitors, prompters and broadcast-quality live streaming. Specified for your venue, managed by our technical team from load-in to close-down.
Stage and Set Design A stage set that reflects your brand and your conference theme. From clean, corporate staging to fully branded environments with custom set builds. We design and build everything in-house through our production network.
Speaker Management End-to-end speaker logistics. Travel and accommodation coordination, pre-event briefings, technical rehearsals, slide management and on-site support. So your speakers show up prepared and your programme runs on time.
Registration and Delegate Management Professional registration systems, badging, delegate communications and on-site registration teams supplied through our sister company Cube. First impressions matter. We make sure yours are good.
Breakout Rooms and Parallel Sessions Multi-room conference management for events with breakout sessions, workshops and parallel programming. Consistent production standards across every space. One team managing the full venue.
Live Streaming and Hybrid Production Conference production for live and remote audiences simultaneously. Camera operation, stream management, virtual platform integration and a dedicated technical director for the online experience. Every delegate, wherever they are, gets the same quality of conference.
Content and Presentation Management Slide management, video playback, live graphics and content direction. We manage every piece of content that appears on your screens so your speakers and your audience never have to think about the technical side of the presentation.
Post-Conference Close-Down Full venue close-down, de-rig and supplier coordination after your conference ends. You leave when the conference finishes. We take care of everything that comes after.
THE THINGS THAT KEEP CONFERENCE ORGANISERS AWAKE
The questions you are probably asking
right now.
We have produced enough conferences to know exactly what is going through your head at this point in the planning process. Here is how we address the things that matter most.
Will the AV work on the day? AV failure is the single biggest fear for most conference organisers. A microphone that cuts out during a keynote. Slides that won't advance. A live stream that drops mid-session. These things happen when the technical team is unfamiliar with the venue, unprepared for the programme or under-resourced on the day. Studio Cube runs a full technical rehearsal before every conference. We arrive early, we test everything and we have backup solutions in place for every critical system. Our technical team is on-site from load-in to close-down.
What if a speaker drops out or changes their slides the night before? It happens at almost every conference. A speaker pulls out. Someone sends a completely new presentation at midnight before the event. A VIP adds themselves to the programme two days before the date. Studio Cube builds contingency into every conference we produce. We have a dedicated speaker management process specifically designed to handle last-minute changes without disrupting the programme.
How do I manage a senior leadership team with strong opinions about how the day should look? We have worked with enough senior stakeholders to know that strong opinions are part of the brief. Our creative process is designed to bring stakeholders with you, not around you. We present clear options, explain the rationale and give you the tools to get alignment internally before we commit to the production. When the day comes, everyone is already bought in.
What if my venue is difficult or unfamiliar? Ten years of London conferences means we have worked in most of the city's major conference venues and many of its more unusual spaces. We know which venues have loading restrictions, which have acoustic challenges and which require a specific technical approach. If we haven't worked in your venue before, we visit it before we finalise the production spec. No surprises on event day.
How do I make sure registration doesn't create a queue and a bad first impression? Registration is one of the most overlooked elements of conference production and one of the most visible. A long queue at registration sets the tone for everything that follows. Studio Cube designs and manages the full registration process for every conference we produce. Staffing levels, system setup, delegate flow and signage are all specified in advance to make sure your delegates walk in and feel like the event is well run from the very first moment.
What if something goes wrong on the day and I am the one who has to deal with it? You won't be. A senior Studio Cube producer is on-site from load-in to close-down at every conference we produce. They own the day. If something needs to be fixed, adapted or decided in the moment, they handle it. You are there to host your conference, not to manage the production.
HOW IT WORKS
How Studio Cube produces
your conference.
01 Brief and Discovery
We learn everything about your conference. Objectives, audience, programme structure, speaker list, venue status and the outcomes you need the day to achieve. We ask the questions that most production companies don't ask until it is too late.
02 Concept and Technical Specification
We develop the creative and technical concept for your conference. Stage design, AV specification, room layout, delegate flow, registration plan, speaker management process and run of show. Every element documented and agreed before production begins.
03 Pre-Production
We manage every supplier, book every element, brief all staff and coordinate the full technical rehearsal. Speaker slides are collected, tested and loaded. Contingency plans are in place. You receive a detailed run of show and a single point of contact for every question between now and event day.
04 Conference Day
Our producer runs your conference from first load-in to final close-down. Technical team on-site from early morning. Registration team in position before your first delegate arrives. You focus on your programme. We make sure everything else works.
WHY STUDIO CUBE
What experienced conference organisers say about
working with us.
The conference organisers who work with Studio Cube year after year tell us the same things. The process is clear. The team asks the right questions. Nothing falls through the gaps. And on event day, they are not managing the production company. They are hosting their conference.
That is what we aim for with every brief we take on.
One team from brief to close-down Every element of your conference managed in-house by Studio Cube. AV, staging, speaker management, registration, staffing and on-site production. One point of contact. No gaps between departments.
Senior producer on every conference The producer who develops your conference concept and technical specification is the producer running your event on the day. You never get passed to someone who wasn't part of the planning process.
We have done this before Ten years of London conferences. Every venue type, every format, every scale. We know what goes wrong and we plan for it before it happens.
Technical rehearsals built into every brief We do not skip the rehearsal. Every conference we produce includes a full technical run-through before the first delegate arrives. It is the single most effective way to prevent problems on event day.
Staffing through Cube Registration teams, hosts and floor staff supplied through our sister company Cube. Vetted, briefed and in position before your first guest arrives.
WHERE WE WORK
Conference production across
London and the UK.
Studio Cube produces conferences across all major London conference venues and locations. We have strong relationships with venues in the City of London, Canary Wharf, Mayfair, South Bank, Shoreditch and the West End. We also produce conferences nationally across the UK.
Our London knowledge means we know the venues that work for different conference formats and sizes. We know which spaces have strong AV infrastructure and which need more technical planning. We know how to brief venues, negotiate access times and manage the logistics that make the difference between a conference that runs smoothly and one that doesn't.
